MISCELLANEOUS ADMINISTRATIVE PROVISIONS

109. Anything done in good faith by any meeting of the Society Board or the Executive Board shall be valid, notwithstanding that it is afterwards discovered that there was any defect in the appointment of any board member or board members or that any one or more of them were disqualified and shall be as valid as if every board member had been duly appointed and was duly qualified to serve.

110. The Society will not be entitled to rely against other persons on any alteration in its Rules if the alteration had not been registered at the material time and is not shown by the Society to have been known at that time to the person concerned.

111. Minutes of every general meeting, of every meeting of the Society and Executive Boards and of every meeting of a committee appointed by the Society Board are to be kept. Minutes of meetings will be read at the next meeting and signed by the Chair of that meeting. The signed minutes will be conclusive evidence of the events of the meeting.

112. The Society’s registered office is at 39 King John Avenue, King's Lynn. PE30 4QB. The Society is to keep at its registered office:

• a. a register in which the Secretary is to enter the following particulars:
  • (i) the names and addresses of the members;
  • (ii) details of the share held by each member and of the amount paid or agreed to be considered as paid for that share;
  • (iii) a statement of other property in the Society whether in loans or loan stock held by each member;
  • (iv) the date at which each person was entered in the register as a member and the date at which any person ceased to be a member;
  • (v) details of any deputy appointed by any corporate member;
  • (vi) the names and addresses of the members of the Society and Executive Boards with the offices held by them and the dates on which they assumed office.
• b. a duplicate register in which the Secretary is to enter all the particulars in the original register of members other than those referred to in (a) (ii) and (iii) above;
• c. a register of the holders of loan stock in which the Secretary is to enter such particulars as the Society Board direct and register all transfers of loan stock;
• d. a register in which the Secretary is to enter such particulars of all mortgages and charges on land of the Society as the Society Board directs.

113. Subject to the provisions of the Data Protection Act the registers to be maintained by the Society may be kept in electronic form.

114. The inclusion or omission of the name of any person from the original register of members shall, in the absence of evidence to the contrary, be conclusive evidence that such person is or is not a member of the Society.

115. The Society is to keep proper books of account with respect to its transactions and to its assets and liabilities in accordance with Sections 1 and 2 of the Friendly and Industrial and Provident Societies Act 1968.

116. Members are entitled to inspect:

• a. their own account
• b. the duplicate register

at the registered office at any reasonable time.

117. The Secretary is to deliver a copy of these Rules to every person on demand on payment of an amount fixed by the Society Board subject to the statutory maximum.

118. Notice of any change in the address of the registered office is to be sent by the Secretary to the Financial Services Authority in the form prescribed by Treasury Regulations within fourteen days of the change.

119. The registered name of the Society is to be displayed on the outside of the registered office and every other office or place in which the business of the Society is carried on. The registered name of the Society is also to be mentioned in legible characters in all:

• a. business letters, notices, advertisements and other official publications
• b. bills of exchange, promissory notes, endorsements, cheques and orders for money or goods purporting to be signed by or on behalf of the Society
• c. bills, invoices, receipts and letters of credit of the Society.

120. The Society is registered under the Industrial and Provident Societies Acts 1965-2003 (referred to as “the Act” in these Rules). Any references to the Act include reference to any statutory re-enactment and/or modification. Any reference to the Chief Registrar, Registrar, Central Office, Assistant Registrar or the Registry of Friendly Societies incudes reference to the statutary successor carrying on the relevant function of any of them.